School Welfare and Administration Assistant

We are looking for a School Welfare and Administration Assistant to join the Trust. To be responsible to deliver the health and first-aid provision for the students and staff of the school in line with the First Aid Protocol.Prepare and maintain the paper and electronic health care records of all students in line with the First Aid Protocol.  Prepare generic, and where appropriate specific, risk assessments and care plans for situations and/or individuals.Ensure all injuries are appropriately reported undertaking a full trend analysis monthly, and all related equipment and supplies are suitably always maintained.

To ensure appropriate communication with the school staff and other health related agencies and work closely within the Safeguarding Team at the School, having direct liaison with the appropriate member of the Senior Leadership Team. In addition to your welfare duties, you will assist the school Office Manager in the school office, Head of Operations and Community Engagement and SLT team, in delivering outstanding customer service alongside and efficient and effective front office environment.

Main Duties and Responsibilities:

  • Provide emergency and routine first-aid treatment for pupils, staff and visitors, including epi-pens
    • Hold an emergency stock of prescribed medicines and tablets for distribution to certain students, as and when required as well as on any class trips, in line with parental consent with the appropriate documentation completed
    • Ensure all first-aid kits are prepared for use during all school activities, e.g., school trips and maintain first-aid boxes placed around the school with the appropriate documentation completed
    • Liaise with the Trust medical team and the Health Authority as necessary
    • Prepare and report all accident/incident, in line with legislation, appropriately reported undertaking a full trend analysis on a ½ termly basis
    • RIDDOR – Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 to Head of Facilities Management
    • Ensure high quality attentive, friendly and helpful reception service, projecting a positive image and meeting the diverse needs of the community at all times
    • Undertake all work with due regard to the safeguarding and protection of children, and to health and safety requirements, raising any concerns with the school Office Manager
    • Input all pupil’s data on to the MIS correctly and in a timely manner
    • Undertake any appropriate administrative or clerical work to support the Head of Operations, including data entry, filing, photocopying and mail distribution

Person Specification: School Welfare and Administration Assistant

You will need to be: You will need to have a can-do attitude with excellent interpersonal skills, be highly organised, resilient and be committed to providing excellent welfare care and customer service. Enthusiastic and passionate about helping people and supporting children and their families is essential alongside providing an outward facing professional image of the trust.
Qualifications and other required experience and skillsEssentialDesirable
Qualified in first aidX 
Experience in a similar roleX 
Additional specific skills such as defibrillator training, training around the management of specific conditions i.e., diabetes, epi-pen training X
Experience of working with children of relevant age in a learning environment X
Competent in school office systemsX 
Some experience of working in a customer-facing roleX 
Some experience of working in an administrative roleX 
Confident but calm natureX 
Some experience of working in a schoolX 
Knowledge and understanding of safeguardingX 
Strong written and verbal communication skillsX 
Effective personal organisation skillsX 
Inclusive and collaborative approachX 
Strong IT skillsX 

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